Office of the Rector

The Office of the Rector supports the Rector in his capacity as chief academic and administrative officer of the Abuja Pension School. The Office assists in executive management and coordination of the APS system and provides overall direction in matters of governance and policy development. The Office supports the work of the school’s governing board, the APS Council and its Executive Committee, and manages the legal affairs of the Monotechnic.

 

  • Office of Student Affairs
  • The Student Affairs is under the office of the rector and is
  • Ensure synergy and effectiveness in student service delivery and student development efforts
  • Assess student climate (satisfaction, needs, etc.) via surveys, focus groups, and individual interactions/attendance at student functions and share information with campus community to assist in goal setting and planning
  • Meet Student Affairs staff needs in terms of senior staff support and supervision, adequate staffing, training, hiring, performance reviews, budgets, facility needs, and technology needs.
  • Provide advocacy and oversight for SA department budgets and seek revenue enhancements where possible
  • Work with Senior Leadership to provide a strong Student Affairs voice and advocacy at all venues pertaining to student issues
  • Work with Academic Affairs and Administration and Finance divisions’ leadership to develop programs and policies that address the holistic needs of students
  • Provide backup support as needed for individual students pertaining to problem solving, communications, and advocacy
  • Other units directly under the purview of the Students Affairs Office are:
    • Career Development Centre
    • Centre for Access and Success
    • Counselling Centre
    • Housing and Residential Life
    • Health Services
    • Health Education, Promotion, & Wellness
    • International Students and Scholars Centre
    • Religious Resource Centre
    • Student Activities, Involvement and Leadership
    • Student Conduct and Dispute Resolution

 

  • Internal Audit
  • The Director of Internal Audit reports administratively to the Rector, and functionally to the Chair of the Finance and Audit Committee of the Board of Trustees.
  • The Audit Plan and Risk Analysis details specific goals/objectives and scheduled audit engagements and is submitted annually to the Finance and Audit Committee and School Management.
  • The mission of Internal Audit is to provide independent assessment, objective assurance and consulting designed to add value and improve APS operations.
  • Internal Audit helps the School accomplish its objectives by evaluating and improving the effectiveness of risk management, control, and governance processes.
  • The scope of audit coverage is enterprise-wide and no function, activity, or unit of the School is exempt from audit and review.
  • To provide for the independence of the internal auditing department, its staff report to the Director of Internal Audit.

 

  • Industrial Training Division
  • The Industrial Training Division is an independent service unit functioning under the Director, Industrial Training.
  • The industrial Training Division coordinates with Pension Organizations to offer Industrial Training placements for all undergraduates of APS.
  • It is mandatory that all undergraduates after completion of their Diploma program and obtaining 6 Non-GPA credits for the award of an OND.
  • Click here for application portal

 

  • Planning & Resource Allocation Office
  • This unit is responsible for strategic and academic planning within the University. It provides administrative support for the Planning and Resources Committee (PRC) and the Resource Management Committee (RMC) and a range of other committees and groups.
  • It also manages the APS’s annual planning and budgetary cycle and liaise with the academic departments to assist them with their own planning and resource allocation work.
  • The unit also works with colleagues from the Human Resources Division and the Finance Division to produce management information concerning students, staff and finance to support internal requirements and to meet external demands such as performance indicators and league tables.

 

  • Inventory Verification Office (IVO)
  • Physical inventory verification which involves actual counting, measuring, weighing of all items in inventory is necessary for the following four reasons:
  • (a) To support the value of inventory shown in the balance sheet through physical verification
  • (b) To verify the accuracy of records;
  • (c) To disclose the possibility of fraud, theft or loss, or deterioration; and
  • (d) To reveal the weakness of the system, if any (i.e., whether the inventory is in safe custody)
  • Purposes of Verification – Inventory verification is the confirmation of the existence and the location of capital items in the Capital Inventory Control System. The verification of capital inventory is necessary to verify that the capital equipment listed on the inventory records can be located and is in use. It also provides a measure of how well the capital inventory process is working.
  • Method of Verification – A physical inventory of capital equipment is required every two years by the IVO. The Inventory Control Office and Internal Audit will perform the audit of items on the Capital Inventory Control System. Verification reports will be sent out at the beginning of the fiscal year. Department administrators will be asked to verify the existence of and the information about the capital items listed on the report.

 

  • Academic Planning Division
  • The Academic Planning Division coordinates and streamlines the academic policies and activities to avoid uncoordinated growth, development and proliferation of programs and units in the school system.
  • Academic Planning Division also handles the collection and management of data and information to guide the academic development of APS while ensuring compliance with NBTE’s Minimum Academic Standards (MAS) and with the senate’s academic regulations.
  • The division is an integral part of the Rector’s office and is headed by the Academic Secretary.
  • The Academic Secretary is complimented by other staff members. These include the Planning Officers and Clerical Staff/Office Assistant.

 

  • Physical Planning Division
  • The Department is responsible for coordinating, planning and implementing policies on APS physical development, in areas of Capital Projects, Rehabilitation and Major Renovation works. The Department also formulates and monitors the School’s Master plan; participates in the Management and Coordination of all Building and Land Spaces.
  • Units under the division are:
  • Project Execution
  • Maintenance
  • The Electrical Unit
  • The Civil/Building Department Unit
  • The Mechanical Services Unit
  • The Parks & Garden Unit